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Administrative Assistant Job Description

Use this administrative assistant sample job description template to advertise administrative assistant vacancies at your company. Remember to change responsibilities and requirements based on the needs of your organization.

Administrative Assistant Job Description

We are looking to hire an Administrative Assistant to join our busy team and undertake a variety of administrative duties and clerical tasks. You will provide support to management and supervisors as well as other employees, and attend to any administrative needs to ensure that the office runs smoothly and efficiently.

You will have responsibility over all general clerical activities including greeting visitors, directing calls to the right department, organizing and filing documents, meeting and travel planning, stocking the store room, and ensuring the office remains a tidy and pleasant working environment. 

To be successful in this role you need to have a professional manner and be willing to help and assist others.  You must also be punctual and reliable as well as adaptable and detail orientated.


  • To support members of the team including senior management and supervisors 

  • Greeting clients, on the phone or in person, in a professional manner

  • Organize and schedule appointments and diaries

  • Write emails, memos and letters, both for internal and external recipients

  • Prepare reports and keep the filing system in good order

  • Ensure office supplies are stocked at all times

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Providing basic bookkeeping services


  • Adopt a professional and courteous manner 

  • Experience working within an office environment in an administrative role

  • Proficiency across the Microsoft Office Suite of tools

  • Experience working with an basic troubleshooting with office equipment

  • Good writing, typing and math skills

  • Excellent organizational and time management skills

  • Strong attention to detail 

  • High School degree or similar qualification

Sample Administrative Assistant Interview Questions

Once you receive applications to your administrative assistant job post on DirectlyApply you will need to conduct an interview with each of the job seekers.