EnCompass LLC

Posts you might like

8 November 2023

Unpacking Salary Transparency: Analysing Fixed Salaries and Ranges in Job Posts

We revealed that 44% of job postings contain salary information - let's deep dive into the numbers

Dylan Buckley

This job is no longer accepting applications

Click here to see others you might like

Project Manager II (Operations Manager) IDEAS

EnCompass LLC

Silver Spring, MD

Search Similar jobs

Full Time

Remote

Day Shifts

Salary

$89,233 per year

The average salary for this type of role is $19 per hour. This role has the salary advertised above similar jobs on DirectlyApply, which means you may be able to negotiate.

Education & Experience Requirements

Professional Certificate

4 - 5 years of experience preferred

Job Description

Position Description

EnCompass LLC is seeking a Project Manager II (Operations Manager) to support the United States Agency for International Development Bureau for Development, Democracy, and Innovation’s (USAID/DDI) Innovation, Technology, and Research (ITR) Hub contract. The Innovation Design, Execution, and Acceleration Support (IDEAS) contract will provide design assistance, technical expertise, and execution/acceleration support to bolster USAID open innovation programming. The Project Manager II will provide management and operational support by effectively backstopping IDEAS, implementing organizational budget and project management frameworks and processes, applying lessons learned, and improving the project’s performance using EnCompass procedures, systems, tools, and resources.

The Project Manager II will work closely with the Operations team, as well as with the Project Operations and Management Function (POM) and the Finance, Contracts, and Talent Management offices, among others. This individual will ensure efficiencies and support of our technical teams so they can deliver high-level results (i.e., project deliverables) within the project’s budget, scope, schedule, and quality standards. The Project Manager II provides management and operational support to IDEAS, including assessment, planning, delivery, and evaluation of various activities conducted in Washington, D.C. and internationally. As a member of the team’s Project Operations and Management (POM) Function, the Project Manager II ensures that EnCompass delivers the highest quality of work in response to client needs and contract deliverables, within budget and on time.

For the foreseeable future, EnCompass is using a hybrid work model. Candidates located in the DMV area who can attend onsite activities are encouraged to apply. Must be legally authorized to work in the US for any employer without sponsorship.

Essential Functions

Position Duties and Responsibilities

Ensures smooth day-to-day project operations using effective project management and operational processes
Liaises with EnCompass operations teams on behalf of the IDEAS project team, as needed
Oversees financial aspects of IDEAS project by leading yearly projections, ensuring accurate review of monthly invoices (for accuracy and compliance with the contract provisions), monitoring monthly costs, and tracking contract expenditures against budget and total obligated funds
Reviews and determines causes for variances to the budget and ensures that the Project Lead and Corporate Officer are aware of the status of budget and contractual performance
Works closely with Project Leads and finance and contracts teams on preparation of budget realignments, contract modifications, and subcontract modifications
Supports project and activity leads on preparation, review, and documentation of client, partner, or participant communications
Leads or supervises project operations and administrative staff in planning, quality, and compliance for travel and logistics for U.S.-based, international, and virtual blended learning programs and other project activities
Leads or supervises project operations and administrative staff in internal staffing and vendor procurement processes for routine activity support functions (such as translation, captioning, production, printing, or other online services)
Builds and helps maintain/update internal project workplans; ensures project planning tools are fully up to date and responsive to changes in staffing or client demand
Contributes to data summary and project activity reports
Supports subcontract management
Supports project startup and closeout
Ensures that project-related data, files, and documentation are maintained, shared, and stored according to established protocols and in compliance with contract requirements
Conducts quality control reviews and ensures project milestones and deadlines are met, revising activities, timing, and resources, as needed, in response to shifting client deadlines and ad hoc requests
Works with project staff to plan and document best practices
Collaborates with Talent Acquisition team to recruit project staff and consultants, including preparing job description, conducting interviews with candidates, and onboarding new hires; may serve as Hiring Manager
Supervises and develops assigned staff

General

Contributes to project management guidelines and standards, as appropriate
Engages fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events
May require occasional international travel
Other duties as assigned

Qualifications
Position Requirements

Academic Qualifications

Minimum of a High School Diploma and 11 years or experience, or an Associate’s degree and 9 years of experience, or a Bachelor’s Degree and 7 years of experience, or a Master’s degree and 5+ years of experience, or a PhD and 4 years of experience

Experience And Skills

Minimum of four years of project management experience managing large portfolios in the international development sector supporting all administrative, operations, and financial aspects required
At least two years of strong financial management experience, including developing and monitoring project budgets, required Experience conducting and managing leadership and management development, adult learning, instructional design, and/or training and facilitation programs preferred
Experience working with USAID and other international organizations, including U.S. Government ), the UN, NGOs, or the private sector required
Experience supervising larger teams working on complex portfolios with strong knowledge of the range of contracts and budget requirements (FAR and AIDAR) – cost plus fixed fee, time & materials, and fixed price contracts required
Experience managing a Time and Materials (T&M) contract with on demand services such as buy-ins, preferred
Experience managing or supporting projects with a Grants under Contract (GUC) component, including FAA grants and international grantees, preferred
Excellent management, organization, communication (verbal and written) and problem-solving skills with the ability to prioritize assignments and meet required deadlines
Ability to confidently engage with staff at all levels to define needs and expectations, collaborate on projects and communicate results
Ability to deal sensitively in multi-cultural environments and build effective working relations with clients and colleagues both in the U.S. and in country offices or missions
Strong judgment and discretion in managing potentially sensitive client, partner, and staff communications or financial information
Flexibility in working in a dynamic environment managing multiple activities, ad hoc requests, and changing requirements
Strong attention to detail in written work, and experience creating and managing internal knowledge management and quality review processes
Ability to integrate diverse information from varied sources
Adept at identifying and framing problems, setting priorities, and making critical assessments
Commitment to providing the highest level of service to clients via numerous channels. Ability to write concise emails and participate in client meetings
Expertise in project management software (SharePoint, UNANET, MS Project, etc..), word processing, database management, spreadsheets (Excel), and web-based programs
Commitment to supporting programming for gender equality and gender-based violence prevention and response; experience supporting USAID or other donor gender integration activities is a plus
Professional level proficiency in Arabic, French, or Spanish is a plus
Ability to work in an appreciative, strengths-based environment and to guide others in using an appreciative approach

How to Apply

Please submit CV and cover letter, and complete the application

Estimated Pay Range for this Position

The pay range for this role allows for the wide variety of factors that are considered in making compensation decisions including, but not limited to skill sets, experience and training, certifications, and other business and organizational needs. At EnCompass, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is$89,233-$109,154

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

For US based positions:

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

If you require accommodations in line with the Americans with Disabilities Act to complete your application, please call , provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case-basis, and we will call you back within approximately 3 business days.

EEO is the Law & EEO is the Law Supplement, Pay Transparency Nondiscrimination Provision

VEVRA Notice

Search Similar jobs

Unpacking Salary Transparency: Analysing Fixed Salaries and Ranges in Job Posts

Your guide to Project Manager II IDEAS jobs in Silver Spring, MD

Project Manager II (Operations Manager) IDEAS

Your guide to Project Manager II IDEAS jobs in Silver Spring, MD