Guidehouse

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Dylan Buckley

Administrative Specialist

Guidehouse

Bethesda, MD

Full Time

Day Shifts

Benefits

Healthcare

Paid Parent Leave

Vision

Dental

Life Insurance

Paid Time Off

Pension (401K)

Education & Experience Requirements

Professional Certificate

Job Description

Job Family:Administrative Services (Digital)

Travel Required:None

Clearance Required:Ability to Obtain Public Trust

What You Will Do:

We are currently searching for an Administrative Specialist. The NIAs Division of Extramural Activities and its Office of Strategic Extramural Programs (OSEP) pro-actively coordinates, leads, and enhances both the NIA small business and the career development funding programs. As OSEP has rapidly grown in scope, there is a need for additional support as it relates to scientific administrative coordination. This position has specific tasks which will include:

coordinating travel requests and orders for all office members, coordinating, generating, and processing of procurements and purchases (POTS), coordinating meeting planning and logistical arrangements, coordinating and providing committee support for the Career Development and Small Business Committee meetings, and overall provide administrative support as needed. This is a full time, on-site opportunity in Bethesda, MD.

Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines and general information.
Process and track order requests using government systems (i.e., POTS) on behalf of branch staff.
Prepare requisitions for purchase of office supplies and miscellaneous items; maintain office records including office procurements and reimbursement procedures.
Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.
Maintain contacts database; update/maintain calendars and shared calendars for multiple staff members.
Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.
Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
Coordinate meetings, workshops and courses for staff; schedule conference rooms.
Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.
Provide information to program staff on policies and procedures for government travelers and invited guests.
Provide direct administrative, procedural and informational resource support; work with staff to coordinate program workflow.
Coordinate all administrative aspects of special projects.
Participate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economy and efficiency.

#SOAR

What You Will Need:

At least five (5) years of experience
Bachelor’s Degree
Experience in General Medical and Health Services

What Would Be Nice To Have:

Meeting Minutes/Summary Reports
Meeting Coordination
Travel Planning
Calendaring
MS Office

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
C annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1- or via email at RecruitingAccommodation@. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.