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Conference and Events Manager

Internet Tool & Die Company

Reston, VA

Full Time

Posted 2 days ago


Internet Tool & Die Company have not specified a salary for this role. DirectlyApply estimates this role should be paying an average of $65,223 per year based on similar jobs posted in the last 30 days.

Job Description

We're looking for an experienced Conference and Events Manager to join our team in Reston, VA. This position is onsite at our headquarters and will plan and execute the logistics for meetings, conferences, workshops and other special events. Role and Responsibilities:
  • Locate and arrange appropriate venues, food and beverage services, and coordinate necessary personnel and technical needs and requirements
  • Supervise the onsite management of the exhibit hall, poster hall, and onsite signage for events
  • Serves as a liaison between the meetings department and a variety of internal and external customers
  • Provides information and guidelines
  • Answers inquiries and resolves issues with customers, vendors, and agencies
  • Ensures meeting requirements are successfully met
  • Tracks expenses and prepares and maintains extensive reports and records on activities and related costs
  • Where necessary, handles the rescheduling or movement of activities, meetings, and other events.
  • For off-site venues, ensures that all materials are assembled, packed, shipped to the meeting site, and received
  • Prepares and communicates cost estimates
  • Prepares agreements for facility use. For off-site activities, may conduct site visits to inspect properties, solicit bids on vendor quotes for service, and negotiate rates and services. Reviews agreements and ensures compliance. Resolves vendor issues.
  • Oversees and maintains meeting/conference databases
  • Creates, updates, and maintains information on the audio/visual, facility, food and beverage, and other support requirements for scheduled meetings and other events, and provides information to staff and external groups.
  • Tracks changes and trends in scheduling meetings and other events
  • Compiles and reports information to management. Research and compiles data for presentations and reports.
  • Prepares preliminary and actual budgets based upon meeting requirements
  • Where applicable, establishes registration fees. Processes fee payments received. Reviews and approves payment of invoice vouchers. Reviews contractual obligations and ensures activities are performed according to contractual requirements. Reconciles bills after meetings and performs follow-up financial review.
  • Prepares and disseminates logistical information for participants
  • Coordinates the dissemination of the meeting/conference materials. Requirements:
  • Good database skills
  • Proficiency in Microsoft Office Suite.
  • Ability to solve complex intellectual problems
  • Ability to operate with appreciable latitude for independent judgment and action
  • Ability to work successfully in a team environment and to form and maintain effective teams.
  • Experience working in complex environments with a high degree of organizational effectiveness
  • Ability to develop relationships with co-workers and employees in other departments through effective communication.
  • Experience with US and global based Internet and Technology focused Industry Events and Conferences
  • Excellent communication skills with a proven ability to effectively interact with all levels of employees, members, and vendors
  • Qualifications and Education Requirements:
  • Minimum
  • 3] years' planning experience and [2] years' experience as an Events Manager
  • Prefer a bachelor's degree in a related field
  • Preferred Skills: Clear English speech and enunciation; precision in all verbal and written communications; understanding and advanced proficiency in Teams, Zoom & MS-Office, Employer background check and Assignment of Inventions and Non-Compete Agreement execution required. The Company uses E-Verify to determine the eligibility of employees to work in the United States. Powered by JazzHR ATozksvys4

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