Conference and Events Manager

We're looking for an experienced Conference and Events Manager to join our team in Reston, VA. This position is onsite at our headquarters and will plan and execute the logistics for meetings, conferences, workshops and other special events. Role and Responsibilities:

Locate and arrange appropriate venues, food and beverage services, and coordinate necessary personnel and technical needs and requirements

Supervise the onsite management of the exhibit hall, poster hall, and onsite signage for events

Serves as a liaison between the meetings department and a variety of internal and external customers

Provides information and guidelines

Answers inquiries and resolves issues with customers, vendors, and agencies

Ensures meeting requirements are successfully met

Tracks expenses and prepares and maintains extensive reports and records on activities and related costs

Where necessary, handles the rescheduling or movement of activities, meetings, and other events.

For off-site venues, ensures that all materials are assembled, packed, shipped to the meeting site, and received

Prepares and communicates cost estimates

Prepares agreements for facility use. For off-site activities, may conduct site visits to inspect properties, solicit bids on vendor quotes for service, and negotiate rates and services. Reviews agreements and ensures compliance. Resolves vendor issues.

Oversees and maintains meeting/conference databases

Creates, updates, and maintains information on the audio/visual, facility, food and beverage, and other support requirements for scheduled meetings and other events, and provides information to staff and external groups.

Tracks changes and trends in scheduling meetings and other events

Compiles and reports information to management. Research and compiles data for presentations and reports.

Prepares preliminary and actual budgets based upon meeting requirements

Where applicable, establishes registration fees. Processes fee payments received. Reviews and approves payment of invoice vouchers. Reviews contractual obligations and ensures activities are performed according to contractual requirements. Reconciles bills after meetings and performs follow-up financial review.

Prepares and disseminates logistical information for participants

Coordinates the dissemination of the meeting/conference materials. Requirements:

Good database skills

Proficiency in Microsoft Office Suite.

Ability to solve complex intellectual problems

Ability to operate with appreciable latitude for independent judgment and action

Ability to work successfully in a team environment and to form and maintain effective teams.

Experience working in complex environments with a high degree of organizational effectiveness

Ability to develop relationships with co-workers and employees in other departments through effective communication.

Experience with US and global based Internet and Technology focused Industry Events and Conferences

Excellent communication skills with a proven ability to effectively interact with all levels of employees, members, and vendors

Qualifications and Education Requirements:

Minimum

3] years' planning experience and [2] years' experience as an Events Manager

Prefer a bachelor's degree in a related field

Preferred Skills: Clear English speech and enunciation; precision in all verbal and written communications; understanding and advanced proficiency in Teams, Zoom & MS-Office, Employer background check and Assignment of Inventions and Non-Compete Agreement execution required. The Company uses E-Verify to determine the eligibility of employees to work in the United States. Powered by JazzHR ATozksvys4